WEDDING STORY LTD – CLIENT PHOTOGRAPHY AGREEMENT
This Agreement is made between Wedding Story Ltd (“PHOTOGRAPHER”) and the undersigned CLIENT. By signing this Agreement and/or paying the required retainer, the CLIENT agrees to the terms below.
1. Scope of Work
1.1 PHOTOGRAPHER will provide professional photography services for the CLIENT at the agreed time and location.
1.2 Final shoot details (time, schedule, meeting point) will be confirmed no later than 7 days prior to the PHOTOSHOOT.
1.3 The invoice forms part of this Agreement and outlines the selected package, deliverables, fees, and any add-ons.
2. Retainer & Payment Terms
2.1 A 30% non-refundable retainer is required to secure the booking. Dates are reserved exclusively upon receipt of retainer and signed agreement.
2.2 The remaining balance, including any approved travel or additional fees, must be paid no later than 7 days before the PHOTOSHOOT.
2.3 No services will be provided until full payment has been received and cleared.
2.4 If a payment made by the CLIENT is dishonored, no images will be released until full replacement payment clears.
2.5 All fees are payable in GBP.
3. Work Product & Delivery
3.1 All images are captured in digital format.
3.2 Final edited files will be delivered via a private online gallery/cloud storage/flash drives within minimum 2/3 weeks and maximum 8 weeks of the PHOTOSHOOT.
3.3 The gallery will remain open for 14 days for download.
3.4 RAW/unedited files will not be provided under any circumstance.
3.5 Requests for additional edits must be submitted within 14 days of files delivery. Maximum one re-edit request will be considered. Edits requested after this period (14 days) may be billed at £80/hour (minimum 1 hour).
3.6 CLIENT is granted personal-use rights only (see Section 11).
4. Rescheduling & Late Arrivals
4.1 Rescheduling for Valid Reasons
If CLIENT must reschedule due to illness, emergency, or an event outside their control, the retainer may be transferred to a new date, provided at least 7 days’ notice is given (or reasonable notice in the event of an emergency).
4.2 Client-Requested Rescheduling (Non-Emergency)
Rescheduling for reasons other than those in 4.1 is at PHOTOGRAPHER’s discretion and will incur a £50 rescheduling fee.
4.3 Rescheduled Dates
Rescheduled shoots must take place within 14 days of the original date unless otherwise agreed in writing.
4.4 Late Arrivals
Late arrival by the CLIENT reduces session time. Additional time will be billed at the standard hourly rate.
5. Cancellation
5.1 If CLIENT cancels with less than 24 hours’ notice, or fails to attend the PHOTOSHOOT, all payments made will be forfeited.
5.2 The retainer is non-refundable under all circumstances.
6. Indemnification, Limitations & Service Conditions
6.1 Coverage Limitations
PHOTOGRAPHER is not responsible for:
- missed shots due to lateness, interference by guests, adverse weather, or venue restrictions
- unsuitable lighting or locations not under PHOTOGRAPHER’S control
- failure to capture specific individuals, moments, or poses
6.2 Best Effort Standard
PHOTOGRAPHER will make reasonable efforts to perform to a professional standard but does not guarantee specific outcomes.
6.3 Photographer Illness or Unavailability
If PHOTOGRAPHER is unable to perform due to illness, accident, or circumstances beyond control:
- PHOTOGRAPHER will attempt to provide a qualified substitute of comparable quality;
- If no substitute is available, all payments made will be refunded in full;
- CLIENT may choose to hire a substitute photographer whose additional fees (if any) are the CLIENT’s responsibility.
6.4 Equipment Malfunction
If images are lost due to catastrophic technical failure, PHOTOGRAPHER’S liability will be limited strictly to refunding all fees paid. No consequential damages shall be claimed.
6.5 Gallery Window & Liability Cut-Off
CLIENT must review all delivered images within 14 days. After this period, PHOTOGRAPHER is not obligated to provide corrections, re-edits, or re-delivery. Maximum 2 re-edits will be considered.
6.6 Client Safety & Behaviour
PHOTOGRAPHER may terminate coverage immediately if subjected to unsafe, hostile, or inappropriate behaviour. Images captured up to that point will be delivered, and no refunds will be issued.
6.7 Personal Injury
CLIENT agrees to indemnify PHOTOGRAPHER against any injury occurring during the PHOTOSHOOT, except where caused by PHOTOGRAPHER’S proven negligence.
7. Timeline & Photographer Hours
7.1 CLIENT must confirm the final schedule at least 7 days prior.
7.2 Overtime beyond agreed coverage will be charged at £100/hour per photographer.
7.3 For wedding-day shoots exceeding 5 hours, CLIENT must provide PHOTOGRAPHER and any assistants with a meal served at the same time as the bridal party.
8. Permissions & Permits
CLIENT is responsible for obtaining all required permissions and permits for photography at the chosen venues.
CLIENT agrees to:
- reimburse PHOTOGRAPHER for any fines due to lack of permits
- waive any claim relating to the inability to photograph at a location due to missing permissions
9. Exclusive Photographer Clause
No other professional or amateur photographer may mimic PHOTOGRAPHER’S setups, lighting, or poses during the session.
CLIENT is responsible for preventing guest interference.
10. Copyright & Model Release
10.1 All images remain the exclusive copyright of Wedding Story Ltd.
10.2 PHOTOGRAPHER may use images for portfolio, marketing, website, and editorial purposes.
10.3 For images containing minors, the CLIENT (parent/guardian) grants permission for such usage.
10.4 Any commercial use by third parties requires written permission from the CLIENT and PHOTOGRAPHER.
10.5 – Delivery Watermark Clause
CLIENT acknowledges and agrees that PHOTOGRAPHER is not obligated to deliver any images without the PHOTOGRAPHER’s logo or watermark. The PHOTOGRAPHER retains the right to include their logo or watermark on delivered images. Any request for logo-free or watermark-free images is solely at the PHOTOGRAPHER’s discretion and may be subject to an additional fee.
11. Personal Use & Social Media Licence
PHOTOGRAPHER grants CLIENT a non-exclusive, perpetual, personal-use licence to:
- share images on personal and business social media (must credit/tag PHOTOGRAPHER)
- print images for personal use
CLIENT must not:
- screenshot low-resolution previews
- edit, filter, crop, or alter images
- use images commercially
- enter images into competitions
- sell or distribute images to any third party
12. Pricing & Additional Purchases
12.1 Prices for additional services or products are subject to change without notice until orders are placed.
12.2 Credit vouchers hold no cash value and may be applied only toward products or services.
13. Data Protection (UK GDPR / Data Protection Act 2018)
13.1 PHOTOGRAPHER will process personal data strictly for the purposes of fulfilling this Agreement.
13.2 Personal data will be handled securely and never sold or shared except where required to deliver services (e.g., gallery hosting provider).
13.3 CLIENT may request deletion of data once contractual obligations end, except where retention is required by law.
14. Governing Law
This Agreement is governed by the laws of England and Wales.
Any disputes shall be resolved exclusively in the courts of England and Wales.
15. Entire Agreement
This Agreement, along with the invoice, constitutes the entire understanding between the parties. No other verbal or written agreements shall supersede this document unless signed by both parties.
